Office Ergonomics Program Implementation

Office ergonomics isn’t just about finding the right chair or mouse.  Our work with organizations of every size has shown us that coaching workers on proper posture and movement is just as important as adjusting their workstation to set them up for success.  In addition, our systems surrounding our service (discomfort surveys and management reports) help prioritize our activity and demonstrate value for our efforts.  To get started on an effective ergonomics process for the office, we would recommend the following plan …

Identify Priorities.  Discomfort is a more sensitive measurement than injuries and a leading indicator of potential problems.  We would recommend you deploy our simple, on-line discomfort survey to gather baseline data.  The findings of the discomfort survey, including worker comments, allows us to identify high risk individuals and potential workstation concerns.  We also provide an overview report  so that prioritized action can be initiated before discomfort becomes injury.

Employees access the discomfort survey through a web link and answer a few simple questions regarding their existing work and discomfort level.  The responses allow ErgoRisk to create a comprehensive report prioritizing needs.  The discomfort survey can be viewed at {Report link}

Education.   Lunch and Learn office ergonomics training provides employees with key posture and workstation problem solving skills.  Employees should be able to identify some of their own ergonomic risks and make adjustments where possible, including implementing better posture and movement habits immediately.  The class also allows the ergonomist to focus on problem solving with the worker instead of spending valuable time desk-side cover basic education information.

ErgoRisk has a variety of Office ErgoTips and Toolbox Talks on different themes that can be provided to staff through a newsletter, mass email, or posting on the client’s internal website.  Regular reminders on various ergonomics topics will help keep up awareness and begin to embed ergonomics into the corporate culture.

Prioritized Evaluations.  Using the priorities identified with the discomfort survey ErgoRisk will perform the appropriate level of assessment for each worker.  Workers whose level of discomfort was scored as high or moderate risk will receive a comprehensive assessment, and these will be the first priority.  Workers with lower levels of discomfort receive a spot check screening assessment to make sure there are no imminent risks in the work area.  The spot checks are rolled out as the second priority.

Program Maintenance.  Once the initial assessments are completed, ErgoRisk will perform follow ups for the high risk folks to make sure recommendations are implemented and workers are able to use the correct body mechanics.  A protocol is also established so that new hires, workers returning from leave or other significant status changes are directed to complete the discomfort survey and ErgoRisk provides ongoing assessment and maintenance when needed.

Monitor Progress.   At a pre-determined date, typically 6 to 12 months after the initial program roll out the discomfort survey is redeployed to document improvements in employee discomfort levels.  ErgoRisk will provide a comparison report to show before and after trends in the data.  To see an example of the positive effects of this model with one of our Vancouver based clients, click here {link to data 1 pager}

If you are thinking that a comprehensive model is not right for your organization at this time, we would encourage you to contact us so we can discuss your specific needs and recommend a plan of action to meet your goals.